Corporate accounts
High Society Limousine runs corporate limo and car service in NYC for firms that want one account, one monthly invoice and chauffeurs who already know their travelers. Executive sedans for principals, SUVs for teams and luggage, Sprinters for roadshows, with no setup fee, no minimum and no contract.
Book or open an account
Need a car today? Get a quote below in under a minute. To put your company's travel on one account, email info@highsocietylimos.com or call 914-770-4646 with your company details, a billing contact and the names of the people allowed to book. Setup takes about a business day.
Every trip is a flat rate agreed before it starts, with tolls inside it, and every trip lands on one monthly statement broken down by cost center. Gratuity is not included in the rate.
Midtown by the numbers
Passenger figure from the Port Authority's 2025 Annual Traffic Report; toll figures from the MTA's taxi and for-hire vehicle toll rules. For a firm in Midtown, those numbers are the case for a car service: the executive who drives in pays the daily toll and the garage, while a booked car carries a per trip charge and never needs a parking space.
For finance and travel managers
Before a company puts its people in cars, someone in finance has to answer two questions: which of these trips are a business expense, and what the company owes the traveler while they are on the road. Both have clearer answers than most travel policies suggest.
How the IRS treats car service
From IRS Publications 463 and 15-B. General information, not tax advice.
The source for the first three is IRS Publication 463, which says plainly that the cost of a bus, subway or taxi between home and your regular place of work is a personal commuting expense, and that the expense of getting from one workplace to another in the same day is not. In practice that means the car that takes a partner from the office to a client's office, a deposition or the airport is business travel, and the standing morning car from Scarsdale to Midtown is a commuting benefit that payroll has to think about.
The other two come from IRS Publication 15-B. The unsafe conditions rule lets an employer value a commute it pays for at USD 1.50 each way when a reasonable person would consider it unsafe for the employee to walk or take public transportation. It applies only to qualified employees: for 2026, people paid hourly, not exempt from overtime rules, and paid no more than USD 160,000 in 2025, and the employer needs a written policy and has to meet the conditions trip by trip. Separately, an occasional local fare provided because someone worked late can be excluded as a de minimis benefit.
None of this is tax advice, and your accountant decides how your company applies it. What a car service can do is make the categories easy to separate. Our statements show the passenger, the pickup and drop off, the date and time and the cost center for every trip, which is the information anyone sorting commuting from business travel needs.
The second question is duty of care. ISO 31030:2021, the international standard on managing travel risk, asks organizations to plan for the risks their people face while traveling on the organization's behalf, and ground transport is usually the least planned part of a trip. A traveler landing at JFK at eleven at night, alone and unfamiliar with the city, is safer with a named chauffeur booked in advance than with whichever driver accepts a request at the curb, and the company knows where they are. The same logic applies to visiting staff on their first trip to New York and to anyone finishing work after the trains thin out: the risk is not the car, it is not knowing who is driving it.
The account
Everything below comes with every account, from a two person firm that needs a reliable airport pickup for visiting clients to a fund with standing daily service.
One invoice a month with trip level detail, cost centers and passenger names, so expense reporting is a reconciliation rather than a hunt for receipts.
The same chauffeurs assigned to your account where the schedule allows, so your executives and guests see familiar faces and nobody explains the route twice.
A line answered by a person around the clock, with priority vehicle assignment for account clients when demand is high.
Every airport pickup tracked against live flight data. A delay or an early landing moves the pickup without anyone making a call.
Confidential itineraries, quiet cabins and chauffeurs trained to be present without being noticed, which matters more in some industries than any feature on the car.
Recurring daily or weekly pickups held permanently, from the morning commute to the monthly board meeting, without rebooking each one.
What we run
Six kinds of work make up almost all of our corporate bookings, and each one asks for something different from the car and the chauffeur.
The core of corporate travel in New York: JFK, LaGuardia, Newark, Westchester and Teterboro, with the chauffeur inside the terminal and a route chosen for the crossing that is moving. Details by terminal are on our airport car service, terminal by terminal page.
Investor roadshows, site visits and client days, with one chauffeur for the whole day so the car becomes the office between meetings. Bags stay in the car, and the next route is planned while you are still inside. For days with several vehicles, one dispatcher keeps them on one timeline.
Standing morning cars from Westchester, Long Island and Manhattan homes to the office or Grand Central, with the same chauffeur and vehicle each day. The chauffeur learns the routine, the preferred route and the stop for coffee, so the first hour of the day starts on time. Treated as a commuting benefit for tax, as above.
Coordinated vehicles for board days, offsites, galas and holiday parties, managed by one dispatcher on one timeline, so nobody is the last director waiting at the curb. Arrival times are staggered with the building's lobby and security so the first vehicle is not held at the door.
Sprinter vans and mini coaches for team offsites, group airport departures and late night release programs, where one vehicle beats a fleet of separate cars on cost and on timing, and where the organizer needs one number to call rather than a dozen drivers' phones.
Your guest is met with their name on a sign and never sees a payment screen. For a candidate or a visiting client, the first twenty minutes in New York shape the visit, and it is inexpensive to get right. Tell us the guest's name as it should appear on the sign, and anything they should be told on the way in.
The fleet
Most of our executive car service in New York is sedans and SUVs, and the rest is vans and coaches for groups. Each class below is in our own fleet; the full list, with seating for every vehicle, is on the High Society fleet list. Travel policies that cap vehicle class are enforced when the booking is made, not flagged afterwards.
The BMW 7 Series, Mercedes S-Class, Lincoln Continental and Cadillac XTS, for one to four passengers with luggage. The default for a principal going to a meeting, a dinner or the airport, and what most people mean by a black car.
The Cadillac Escalade, Chevy Suburban and GMC Yukon Denali for up to seven with luggage. The usual choice for a small team, a family relocating, or anyone carrying more than two large cases.
Forward facing seats for eleven to fourteen passengers, which makes them the working vehicle for roadshow teams, site visits and group airport runs where everyone needs a seat and a bag.
Mini coaches for 24 and 36 and a charter bus for up to 56, for offsites, conference shuttles and holiday parties where the whole group needs to move together and on time.
| Who is traveling | Typical use | Vehicle class |
|---|---|---|
| One executive or a couple | Meetings, dinners, the airport | Executive sedan |
| Up to seven, with luggage | Teams, relocations, airport runs | Luxury SUV |
| Eleven to fourteen | Roadshows, site visits, group arrivals | Sprinter or Transit |
| Twenty four to fifty six | Offsites, conferences, holiday parties | Mini coach or charter bus |
Billing
Billing is where most corporate ground transport arrangements fall down, so here is exactly how ours works. Every trip is captured with the passenger, the pickup and drop off, the date and time, the vehicle, any waiting and any extras. At month end you receive one invoice with all of it broken out, segmented however your finance team reconciles.
Roadshows
Roadshows are the hardest work we do and the clearest difference between a car service and a transport plan. A typical day runs six to nine meetings across Manhattan, with a run up to Greenwich or out to the airport, and a schedule that starts slipping by the second stop.
We assign one chauffeur for the whole day, so the vehicle becomes your mobile office. The driver waits outside rather than being summoned again, and when a meeting overruns, the route to the next one is replanned while you are still inside. For days with several cars, one dispatcher keeps every vehicle on the same timeline, and for a single executive who needs a car that waits, a chauffeur booked by the hour is usually simpler than separate transfers.
For roadshows that leave the region we coordinate our own vehicles in the tri state area and vetted partners beyond it, under the same account and on the same invoice, so the reporting stays in one place even when the geography does not.
Airports
Most corporate trips start or end at an airport, and each airport asks for a different plan. Flight tracking runs on every pickup, so an early landing or a delay moves the car without a phone call.
The busiest airport in the region, with 63 million passengers in 2025 according to the Port Authority, and the one most international client visits start from. The chauffeur waits inside at baggage claim, and on an international arrival the free waiting runs ninety minutes from landing, which covers immigration on all but the worst evenings.
The closest of the major airports to Midtown, and the usual choice for short business flights to Boston and Washington. Closest is not always fastest: the Grand Central Parkway and the bridges decide the timing, so we set the pickup by the hour of day rather than the mileage.
Often the better airport for a meeting downtown or on the West Side, and United's hub for the New York area. There is no flat cab fare from Newark, which is exactly where a flat rate agreed in advance earns its place on an expense report.
Teterboro handles private and business aircraft rather than scheduled airline flights, and we meet passengers at the private aviation terminal they are using. Westchester County Airport is limited by agreement to four gate positions and 240 scheduled passengers per half hour, which keeps it quick for executives living north of the city.
An example day
An illustration of how a roadshow day is planned, not a record of a particular client. Two executives, one Sprinter, five meetings and a flight home.
The Sprinter collects both executives and the analyst at a Midtown hotel. Bags go in the back and stay there all day.
First meeting downtown. The chauffeur waits nearby rather than leaving, because the next leg starts the moment the meeting ends.
Two meetings two blocks apart. The van moves between them while the team walks, and is outside the second building when they come out.
Lunch and a meeting in Connecticut. The route up the Hutchinson is avoided because commercial vans cannot use the parkway, so the timing is set on the interstate.
Straight from the last meeting to LaGuardia, with the flight tracked so a delay changes the plan before anyone has to call.
The congestion charge changed the arithmetic of Midtown travel. A private car entering the zone south of and including 60th Street pays a daily toll, USD 9 at peak with E-ZPass, and still needs a garage once it arrives. A for-hire vehicle carries a per trip charge instead, 75 cents on a black car and USD 1.50 on an app ride, and never parks. For an executive with three meetings in the zone, a booked car with a chauffeur who waits is usually cheaper than driving in once the garage is counted, and it gives the hour back. Ask any provider, us included, whether those charges sit inside the quote or appear on the invoice.
Industries
Our corporate clients cluster in a handful of industries, and each one books differently.
Client airport pickups, roadshows, board days and early standing commutes from Westchester, Long Island and Connecticut. Discretion matters here more than anywhere.
Partner travel, closing dinners and client hosting, with the unpredictable late finishes deal work brings. A car booked for ten at night is still there at midnight.
Talent transport, production crews, press days and event logistics, often at short notice, where coordination and confidentiality are the requirements.
Conference travel, visiting clinicians and movement between Manhattan hospitals and the corporate campuses across the river in New Jersey.
Weekly commuter patterns, client site visits and team offsites, usually booked by an assistant against a project code.
Audit and advisory teams on rotation, seasonal peaks around reporting deadlines, and travel policies that need enforcing when the car is booked.
Across every industry the common requirement is discretion. Itineraries stay between the booker, the traveler and dispatch; chauffeurs do not discuss who they drive or where; and conversations in the back of the car stay there. For deal teams, talent and senior executives, that matters more than the badge on the vehicle, and it is the reason many companies keep one provider on account rather than letting each traveler book whatever is nearest.
Events
We run events as projects rather than bookings: one dispatcher owns the event and one invoice covers it.
Arrival waves from several airports, shuttle loops between hotel and venue on a fixed cadence, and departures sequenced so nobody waits at the end of the day. The schedule is built from the flight list, so the vehicle count matches the arrivals rather than a guess.
The priority is getting everyone home safely and predictably: usually sedans against a list of addresses plus a coach for the bulk of the group. For a team that wants the night itself on wheels, our party bus for company nights out is the other option.
Small vehicle counts, high expectations and a schedule that must not slip, handled by our most experienced chauffeurs and briefed individually, with the running order and the guest list agreed with your office the day before.
Pricing
There is no rate card that fits every company, but four things decide what an account costs, and none of them is a surprise.
A single trip, such as Midtown to JFK, is one flat price for the vehicle. A day of meetings is usually cheaper as an hourly booking, because the car waits instead of being booked again for every leg.
A sedan costs less than an SUV, and an SUV less than a Sprinter. Travel policies that set a class by seniority keep the average down without anyone checking each booking.
Accounts with five or more rides a month receive preferred rates. Standing schedules, such as a daily commute, are priced once and then simply run.
Early mornings and late nights are not surcharged, but the December party season and big event weeks fill the larger vehicles first, so groups should book ahead.
Midtown North and Midtown South are where most short corporate trips happen: between Grand Central and Hudson Yards, from a hotel near Bryant Park to an office on Park Avenue, or from Penn Station to a client on the West Side. These are the trips where an executive car service in Midtown earns its keep, because a hailed cab at five on a weekday is a gamble and an app ride surges just when everyone leaves the office at once. A booked car is waiting outside the lobby, the chauffeur knows which side of the avenue the building's entrance is on, and the trip lands on the account rather than an expense claim. For a day of short hops in the zone, booking by the hour usually beats booking each leg.
Choosing a provider
Procurement teams usually compare rates. The six questions below decide whether the arrangement still works in month six, and they are worth asking every provider, us included.
In New York City a black car may only pick up by prearrangement through a licensed base, under the Taxi and Limousine Commission's rules. Ask any provider for its base and vehicle licensing, and for the vehicles you will actually get.
Ask for a current certificate of insurance naming the coverage on the vehicles that will carry your people, and check that it covers the trips you plan, including any outside the state.
Ask how chauffeurs are licensed, background checked and trained, and whether regular travelers can keep the same chauffeur.
Tolls, waiting, airport parking and any congestion charge either sit inside the quote or appear on the invoice later. Ask which, and ask about gratuity.
Ask to see a sample monthly statement before signing up. If it cannot be split by passenger and cost center, someone in finance will be doing that by hand every month.
Ask for the cancellation window in writing, and how a flight change or an overrunning meeting is handled, because those are the situations that actually happen.
Policy and safety
Policies only work if they are applied when the car is booked. These are the controls accounts use most.
Caps by traveler seniority, enforced when the booking is made, so a policy breach never reaches the invoice.
Named bookers on the account, with every confirmation sent to both the booker and the traveler.
If your policy caps spend, the cap is applied when the booking is made, the same way as a vehicle class rule.
Monthly statements show passenger, route, waiting, vehicle and cost center, so compliance can be checked trip by trip.
Ground transport is usually the weakest link in a travel policy. These are the parts of the service that close it.
Send these with your first email and the account is usually ready the next business day.
How it works
Company details, a billing contact and the people authorized to book. Email or call; setup takes about a business day.
Vehicle classes, preferred chauffeurs, cost centers and travel policy rules, saved once and applied to every booking.
By phone, text or online. Travelers never handle payment, and assistants can book for anyone on the account.
Trip level detail your finance team can reconcile in minutes, segmented the way you report.
Where we drive
One account covers the city, the suburbs and the long runs. The rest of what we do is on every High Society service in one place, and for a single ride an ordinary NYC limo and car service booking needs no account at all.
Most of our corporate work starts or ends between Grand Central and the Financial District. Midtown North and Midtown South are where an executive car service in Midtown earns its keep: short hops between buildings where a booked car beats a hailed one on time, and where the congestion charge applies to every trip.
The commuter corridor along the Harlem and New Haven lines, corporate campuses in Purchase and White Plains, and Westchester County Airport, about five miles from White Plains. Our Westchester and New York area pages cover each town.
Newark Liberty and Teterboro, and the corporate campuses across the river, with the same account and the same invoice as trips in the city.
Boston, Philadelphia and Washington are regular runs for teams with too much luggage for the train or a schedule that does not fit one. The run from JFK to Boston has its own page with the drive time.
FAQ
Questions about an account, billing or a booking today? A person answers at any hour.
Nothing. There is no setup fee, no monthly minimum and no contract term for standard accounts. You pay for the trips your team takes, on one monthly invoice, and accounts with five or more rides a month receive preferred rates. Each trip is still a flat rate agreed before it starts, so the invoice holds no surprises: what the booker was quoted is what finance sees at the end of the month.
About one business day. Email info@highsocietylimos.com or call 914-770-4646 with your company details, a billing contact and the names of anyone allowed to book. Your first trip can be the same week.
Trips between work locations, to a temporary work site, and between the airport, hotel and meetings when traveling are business transportation under IRS Publication 463. A car from home to the regular office is commuting, which the IRS treats as personal. Your accountant decides how your company applies the rules.
Yes. We register authorized bookers on the account, and every confirmation goes to both the booker and the traveler. Standing preferences for each executive are stored, so nothing has to be repeated: the preferred vehicle, a regular chauffeur, the usual pickup address and anything the traveler has asked for before.
Every airport pickup is tracked against live flight data. If the flight is early or late, the pickup moves and the chauffeur is repositioned. Your guest sees a name sign at the right door at the right time. On international arrivals the free waiting runs ninety minutes from landing, and sixty on domestic flights.
Yes. If your travel policy caps vehicle class or spend, we enforce it when the booking is made rather than flagging the breach afterwards. Rules can differ by seniority, and bookers see the same limits.
Yes. Monthly statements include passenger, route, waiting, vehicle and cost center detail, and we can export in a format your expense system accepts. Managers with several cost centers usually take a segmented statement.
Yes, and it is one of the most common uses of an account. You book for the guest, they are met inside the terminal with their name on a sign, and they never see a payment screen.
The chauffeur waits. On hourly bookings that is the premise of the service, and on point to point bookings we allow a reasonable grace period before waiting time applies. Nobody is left outside a building at nine at night because a booking window expired. If the overrun is long, dispatch will check with the booker before extending, so the account holder is never surprised by the waiting time on the statement.
No. Rates are flat and include tolls, but gratuity is not included in the rate. Tell us how your company wants it handled when the account is set up.
Often, yes, depending on the vehicle and the time. Account clients get priority assignment when demand is high. For roadshows, offsites and anything with several vehicles, a few days' notice lets us hold the right cars and chauffeurs. For a visiting client arriving tomorrow, the flight number and the guest's name are enough to start; the rest can follow by email.
A named, background checked chauffeur is booked in advance, the pickup is tracked, and dispatch can confirm the traveler's status at any hour, which is a large part of why companies choose a booked car over an app for late travel and for staff new to the city.
Yes. We run corporate service across Westchester, Long Island, New Jersey and Connecticut, plus long distance transfers to Boston, Philadelphia and Washington, all on one account. The flat rate approach is the same; we give you the drive time with the quote so the schedule can be built around it.
Yes. For cities beyond our own fleet we use vetted partners under the same account and the same invoice, so your reporting stays in one place. Tell us the city and the dates, and we confirm the vehicle and the pickup details before the trip rather than on the day.
Yes, where the schedule allows. Standing commutes and regular travelers are assigned a preferred chauffeur, so the routine does not have to be explained again.
Since 2010
Setup takes a phone call and about a business day. No setup fee, no monthly minimum, no contract term.
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